How Does an HR Letter Play an Imperative Role in an Employee's Lifecycle?

An employee’s life cycle begins with receiving a formal letter from the human resource team. If someone has to define the life cycle of an employee. The entire duration an employee is associated with the organization beginning from the day he/she receives an offer letter can be defined as an employee’s lifecycle.

When it comes to an HR letter, it officiates each step regarding the employee’s life cycle. For instance, if an employee is considered for a promotion, and ends up being promoted to a higher designation. An official HR letter officiates the promotion. It states the new responsibilities assigned by the admin team along with the benefits.

Another instance which can help in gaining a better insight for the HR letter in an employee’s life cycle, while an employee decides to switch the organization for better opportunities. The HR team imparts an experience letter to the employee. The experience letter is a formal letter that implicates the new organization of the responsibilities that the employee has been able to cope with and has performed in his duration of association.

Let’s list a few such HR letter to gain a better understanding of its role in an employee’s lifecycle :

Offer letter

Offer letter is received by a candidate after completion of the interview process. It marks the beginning of the employees’ life cycle. If the candidate accepts the offer letter the onboarding process begins after that. Offer letter consists of a few pieces of information which the candidate needs to keep a keen eye on. Information such as the CTC, cost to company offered by the organization, terms and benefits that are bestowed along with the job.

Appointment letter

Appointment letter is received by the employee right after completion of onboarding formalities. Once the employee completes the onboarding formalities on the day of joining he/she receives a formal appointment letter. The appointment letter is adjoined with an extensive handbook of HR policies implemented in the organization to maintain a decorum. It explains salary breakup along with the variable and fixed components of the ctc. The candidate once signs an appointment letter it is considered as acceptance to follow the policies implemented by the HR team. With the new generation virtual onboarding procedure, candidates are provided with easy access to HR software. It provides a virtual appointment letter along with a handy HR policy book for easy understanding.

Confirmation letter

Each candidate, when hired, is hired on a probation period. This implies a trial session which indicates that the hired employee is capable of coping with the responsibilities assigned along with the designation. Once the employee has completed the probation period he/she receives a confirmation letter. Once the employee has completed probation period he/she becomes eligible for appraisal and other benefits bestowed by the organization. Benefits such as bonus, appraisals, etc in accordance with the employee law.

Experience and relieving letter

Experience letter and relieving letter is received by the candidate once he/she completes notice period. An experience letter denotes the responsibilities assigned by the organization to the employee he/she has taken over and completed with responsibility. It imparts the impression of how the employee has functioned in the previous organization. The organization the employee is about to join does enquire about his/her performance in the previous organization.

Relieving letter is the very last form of letter to be assigned at the end of association with the organization. It denotes that the employee no longer has any association or is bound with any responsibility with the organization and is free to join any other organization.

These are a few HR letters that play an imperative role in the employees lifecycle. These HR letters are easily framed in HR software. It provides HR letter format without any hassle decreasing the workload of the HR team.