Everything You Must Know About Experience Letter

Employee resignations are a part of every organization, be it small or big. Gone are the days when employees worked in a company till their retirement. According to a study, men switch their jobs every 4.3 years whereas women switch every 4 years even after acquiring all the benefits. In this case, a company should always be well-prepared to deal with such situations and provide a convenient exit procedure for relieving employees.

Talking about the exit procedure, it includes completing paperwork and formalities on time. A relieving employee is provided with a number of important letters. One of which is an experience letter that acts as proof of an employee’s service period in a company. In this blog, we have discussed the importance, significance, and most common queries related to the experience letter that every HR manager must know about!

The Importance of Experience Letter

As mentioned earlier, the experience Letter is issued as a proof of employment period served by an employee in a company. Unlike before, today every reputed company asks for this letter to every newly joining employee. This is mainly because there are times when applicants write extensive experience in their resume/CV but do not actually hold that much experience. So, a smart employer will always confirm the exact experience of an employee before appointing him/her in the company.

Now, writing an experience letter is not the end of the story. There are some vital aspects one should check before sending it forward. That means an HR manager should mention all important details, be formal, and most importantly, use the right experience letter format. Again, HR managers in the present age are lucky enough to acquire anything in just a few clicks. So, in case one needs an attractive experience letter format, he or she can get the same over the internet. 

The Significance Of Experience Letter

An employee has the right to ask for his or her experience Letter. And, if the employer does not issue the same, then employees also have an option to submit a written request. For employees, the experience letter is very important as it helps them with their future references.

There is no fixed experience letter format but at the same time, there are some details that HR managers should not omit such as:

• Name of the employee
• Position of the employee
• Total employment period
• Soft and hard skills of the employee
• Conduct of the employee throughout his/her service
• Remarks, name, and signature of the employer

It is also the primary duty of employers to consider issuing experience letters to employees that are not just drafted correctly but also provided on time.

 Essential Letter Writing Rules Every HR Must Follow

Importance of Format

The experience letter format is very important just like any other business letter. An HR manager should duly draft it according to the latest format. Correct formatting not only makes the letter look professional but also leaves a good impression of the company as a whole. As mentioned earlier, one can now find a number of experience letter formats on the internet that save a lot of time and make drafting much easier.

In addition to this, the letter should be written on the company’s letterhead as it seems more authentic.

Are experience letters and relieving letters the same?

Most people think that experience letters and relieving letters are the same but it is not so. There is a minute difference between both the documents. 

A relieving letter is issued when an employee leaves the company. In this letter, the HR department accepts the resignation of the employee and confirms his or her final date. 

On the other hand, the experience letter only states the total experience an employee holds and his or her service period from starting to end.

We hope now you have a clear understanding of the experience letter. Consider the aforementioned pointers while writing a letter the next time.